Time Card Calculator

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Why should you use a time card calculator?

November 25, 2022
Why should you use a time card calculator?

Table Of Contents

What is a Time Card?

A time card calculator, often known as a timesheet, keeps track of how much time an employee spends on each job. It is basically used for recording the data of employees' working hours by entering the start and end times.

Also, provides sufficient data of employee working hours including break times and overtimes.

A time card calculator helps with project execution, decision-making, and labor and government laws compliance. According to one description, it is a document or a program that counts the number of hours you work in a week or on a specific project. In other words, it is a record that you can use to determine how much time you spent doing anything.

As an employee you can enter your work hours -clock in and out times- to create your personal time card in order to get data for your payroll reporting.

Employers generally use time cards to keep track of the number of hours worked for payroll purposes.

However, time card calculator software such as BeforeSunset helps teams to track time in order to increase productivity by the sufficient data provided from the tool. Time tracking tools based on time card calculators give a chance to analyze the work efficiency both for employers and employees.

Time cards are typically made for freelancers or those who employ freelancers and hourly workers. They are also used by professionals who bill their customers by the hour.

In the past, a time card used to be a physical card that was either filled out by hand or entered into a time clock, as explained below.

A Brief History

During the industrial revolution, time cards were created to keep track of how many hours a burgeoning new workforce was spending on the job. While this may appear simple now, it was a business challenge that no one had ever faced before. It was nearly hard to precisely figure out how to compensate workers without recording their hours.

Time cards and time-tracking have become quite simple thanks to technological advancements in the last century.

The objective of the first employee time clock, which was designed in the late 1800s, was to keep track of when an employee entered and exited the workplace. The name time card comes from the fact that this mechanical employee time clock would stamp day and time information on a thick paper card.

This was the first time card, and it provided the factory owner with an accurate record of each employee's hours worked. This record safeguarded the company owner by ensuring that workers worked the stated hours. This protected employees by making it far more difficult for employers to defraud their salaries.

More miniature electronic time clocks ultimately replaced the giant mechanical ones as time and attendance systems progressed. Workers had to carefully line up the time card in just the right place because time cards evolved to have particular areas marked on them for clocking in and out.

Businesses began to move away from mechanical and electrical time clocks that were prone to failure and costly to replace or repair when commercial time clock software first appeared in the 1990s.

By making it quick and easy to travel directly from time clock to paycheck with greater efficiency and avoiding buddy punching, time clock software enables business owners to experience the benefits of lower payroll processing expenses.

clocks, watches and an hourglass

Today, we calculate everything automatically, and the whole process has become much more manageable. Workers now don't have to worry about their entry time, as energy management is the evolving way of working along with time management.

Why should you use a Time Card Calculator?

A Time Card Calculator may be used for many different purposes. It aids in the following areas:

- Obtaining the information required to conduct payrolls appropriately.

- Keeping track of your work and break time on a daily, weekly, and monthly basis.

- Creating and distributing accurate client reports.

- Stats on office productivity are being gathered.

- Calculating billable rates based on the number of hours worked.

In general, time cards provide companies the accurate data they require for keeping and processing payroll and other required documentation. Moreover, establish a reputation as a dependable and accountable business among clients.

Alongside, time cards carry out operations that lead to improved employee efficiency and cost-cutting changes.

time card calculator

What is the purpose of a Time Card Calculator?

Data recorded in time card calculators is used by a variety of specialists, including:

- Engineers, workers, software developers and other professionals that charge by the hour must maintain track of their clients' hours and billable rates.

- Accountants maintain track of staff timesheets and calculate billable rates for customers to keep everything in order.

- In order to process payroll for several employees, payroll departments

- Freelancers, in order to demonstrate clients the exact time spent on client tasks as well as the price owed for freelancing services.

Benefits of a Time Card Calculator

being successful by using a time card calculator

Saves time and money:

The ability to save time and money is one of the most significant advantages of using a time card calculator.

Employee timesheets are collected, calculated, corrected, and processed by HR departments for several hours each week. Using an online calculator might help you save a lot of time.

Employees may also focus on their duties instead of having to track and report the amount of time they spend working each day, week, and/or month if they use one.

Helps reduce payroll errors:

When you consider all that goes into calculating and documenting employee hours, you can see how easy it is to make a mistake.

Nobody is flawless, and anybody may make critical mistakes. Even a single missing digit might result in a major accounting blunder. Payroll time calculations must be precise, as the outcome affects your employees' compensation.

Because a time card calculator conducts the arithmetic for you instead of you doing it by hand, it lowers human error and helps you avoid any mistakes. This ensures that employee paychecks are correct and that your employees are compensated appropriately for all hours worked.

Keeps employees informed:

Employers will gain from time card calculators, but your employees will benefit as well. One of the most typical queries HR professionals get is how much vacation time an employee has left this year. Employees may retrieve their time card information at any time by utilizing an online time card calculator. As a result, HR personnel have more time to concentrate on other projects.

Furthermore, enabling employees to view their time records whenever they want can assist them in determining how efficiently they use their own time at work. The knowledge gathered by seeing how much time is spent on specific tasks may be quite useful in assisting them in eliminating inefficiencies.

Employees can also export and download their data for their own record-keeping needs in many circumstances.

Improves your business

A time card calculator may also be a fantastic tool for growing your company. You may evaluate overhead expenses, identify areas that need to be addressed, and even make modifications where needed in order to expand by offering valuable and in-depth information about your staff and how they spend their time.

One of the most important aspects of running a successful business is time management. A time card calculator makes it easy to keep track of employee absences, examine employee hours, and even identify regular latecomers. It shows you exactly where your time is being wasted and where it may be better spent.

It also aids in determining an employee's productivity. You can receive a crystal clear image of how much time is being spent productively because most time card calculators measure the entire number of worked hours every day, week, or month.

What can BeforeSunset provide to you?

With BeforeSunset, you can have everything you get with a time card calculator, plus many other useful features that will make life easier both for you and your team!

With a time card calculator, you can calculate appropriate payrolls easily. Still, if you choose our "billable" option while creating a project on our app, this process becomes automated and will be dependent on time.

You can also select one of four different hourly rates -no rate, hourly project rate, person hourly rate, or hourly task rate- from our tool.

This also allows you to charge your projects at different rates to different customers.

Another way of using the time card calculator is keeping track of working time and break times, which as a time management software, BeforeSunset will easily cover this area.

With our automated reporting system, you can quickly get back to your clients with much more information. Reports include not just the time spent but also the budget details. This reporting allows our users to be up-to-date on any point of their projects and give them the freedom to create a meeting with necessary information instantly.

BeforeSunset creates an opportunity to get everything automated, you need to input your time frames and budget information.

We are all doing this manually on excel files or other software anyway, so having a tool that takes this workload from your shoulders creates a more efficient time management style.

BeforeSunset time card calculator
BeforeSunset billing projects page

Interested in more? Try BeforeSunset!

If you would like to edit and see much more than the time card calculator, BeforeSunset is the way to go!

With just a simple interface, you can mainly track your time and automatize pricing calculations depending on how much time has been spent on different projects and tasks. Go to BeforeSunset now and try it yourself!

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