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In today’s competitive and all-demanding landscape, productivity is king. And time management is the biggest tool we can utilize to help guide us or lead us to our most efficient output. After all, using our time better and more efficiently means getting more done in the same amount of time, right? The time we have is not refundable or exchangeable; so we need to learn to use it with intention.
At BeforeSunset, we strive to help you finish your workday, well, before sunset! But with over half of the participants in our work-life balance survey working over 40 hours weekly, it’s evident that throwing more hours in the fire seems to be our go-to method for completing all our tasks.
But what if we told you that there was a way to get the same work done in a much shorter time?
The 25 minute Timer Technique
The 25 minute timer method is perfect if you:
- Get bogged down by minor distractions at work
- Consistently find yourself exhausted due to working longer hours
- Work hourly and look for ways to improve your productivity
- Struggle to plan and organize the tasks you need to do each day
- Enjoy gamified goals
- Really like using timers (So do we!)
This isn’t an all-consuming conspiracy. Many of us struggle with time management and we all need a helping hand, a guidebook, or a strategy that has proven to work for people like us. Well, we are here to save you the trouble of a daunting search. Without further ado, here’s all you need to know about the twenty five minutes timer method.
What is 25 minute timer (Pomodoro technique)?
The 25 minute timer technique is a productivity method where the person sets themselves up with a specific amount of time to work on something, usually between 5 and 7 hours. The Pomodoro technique has been proven to increase productivity by 50% in just 4 weeks.
The 25 minute timer method is a time management technique. It helps you focus on the important tasks that are due in your day rather than wasting time ruminating over small issues.
Also, the 25 minute timer method is a time management strategy that helps you organize your day and achieve your goals. It’s all about setting a timer for 25 minutes, working on the task or project you have set for yourself during that time, and then rewarding yourself with a 5 minute break.
Where did the 25 minute timer idea come from? A Pomodoro history
What does a tomato have to do with time management you may ask, well it all started when a student named Francesco Cirillo needed a new way of working for his overwhelming schedule. It was 1980s and he was Italian so he had a tomato shaped kitchen timer and he decided to use it to track his time. At first, it was just for 10 minutes then he perfected his technique by deciding on setting a timer for 25 minutes and takin 5 minute breaks.
He then moved on to writing a 130 page long book about this simple technique. His efforts to increase productivity and decrease anxiety become a success story. Approximately over 2 million people are using this technique to focus on the work they are doing. You can be one of them, all you have to do is to scroll up on this page and start the timer.
Wonders of Time Management
Time management can make all the difference when it comes to boosting productivity. It is no wonder Paul J. Meyer once said: “Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and focused effort.” So, there are two ways to go about how we approach the time we have on our hands: we either let time run us, or we take the strings and we run it in our favor. Taking the strings requires leadership and agency in terms of what direction you will pull the time that is accessible to you. That is where time management strategies come in to help set you up for maximum productivity, but not at your own expense…
Recording how much time is spent on each task throughout the day can help increase productivity by revealing which tasks waste the most time. These can be: responding to unnecessary emails, getting distracted too often, attending too many meetings, and a plethora of other distractors keeping you from focusing on what’s important.
Knowing which activities are eating up your time can help you optimize your hours to make the most of your working day.
Some time-tracking tools help with this streamlining process as well; for example, our time-tracker at BeforeSunset analyses how your time is spent each day and looks for patterns of time consumption that can be improved. Then, based on your data, it gives actionable insights to let you know precisely how you can streamline time-consuming activities.
But what’s the best way to use a time tracker?
Not to brag but the best way to use a time tracker is through BeforeSunset. We have the simplest time tracking feature where you can see how much time you spent on individual projects or tasks. The best part is, it can be used by anyone. You can be an hourly employee or a part timer If what you need is to track your time BeforeSunset got you covered.
In Comes The 25 Minute Timer Technique
The 25 minute timer technique, also known as the Pomodoro technique, is one of the most popular time management methods used by professionals and works wonders for millions of hourly workers worldwide to improve work efficiency and productivity.
The main idea is to increase your mental agility and productivity by working in short bursts of time and giving yourself frequent rest periods. By using this method, you can plan, undertake, and review tasks much more effectively and save hundreds of hours of extra work.
The technique is effortless, and you need a timer to implement it into your work routine. It works by dividing your working hours into 25 minute intervals, with short rest periods in between to revitalize your focus.
A typical implementation of the 25 minute timer technique would involve prioritizing your tasks for the day, approximating roughly how long you expect them to take, and according to that, delegating them to 25 minute bursts of work.
Here the key is to remember and approach time as a concrete unit with this technique; every interval can be assigned a number to better visualize how your time will be used. With these strategies, it’s always good to simplify the process as much as possible for yourself. Think of it like an example outlined in a book called “Time Management for Dummies”. Now, visualize it for yourself.
Why Use the 25 Minute Timer Technique?
The 25 minute timer technique is a method of conducting an experiment without the need for controlling many variables. This technique can be used in various different contexts, such as when creating new products, improving user experience and conversion rates, or conducting online surveys.
The 25 minute timer technique is also useful for small businesses that have limited resources to conduct certain experiments with their products and services.
Traditionally, we’re always inclined to wing it till we make it, but if you want to get to the finish line fastest, winging it just won’t cut it. Just ask the turtle and the hare! It turns out that the key to success and long-term productivity relies on taking rests and pacing yourself.
Prolonged work tires our minds out and decreases productivity. So, instead of overworking yourself and ruining your productivity and motivation, try pacing yourself and giving yourself regular rest periods. This way, you’ll give your mind a rest just when it needs it while also catching up with the latest news on Instagram.
This is the exact mindset the 25 minute timer method rests on. Our minds are wired for short-term bursts of productivity but quickly lose productivity when overworked. But when these short bursts are coupled with brief rest periods, not only will you be able to maintain productivity in the long term, but also look forward to what you’re going to accomplish in the next 25 minutes!
And if you successfully finish a task before the 25 minutes have passed, you can always use the remaining time to go over your work and try to find improvements. It’s always good to lean back and review your work from a different perspective. A fresh set of eyes are always helpful to help enhance your output; it would be even better if those fresh set of eyes were your own!
Timer for 5 25 and 10 minutes, click and start your online timer. But first, let us teach you how to use it
The 25 minute timer technique is a method of increasing productivity by taking quick breaks and making sure you are always on track. The idea behind this technique is to set a timer for five minutes, and then start working on an important task with the goal of getting it done before time runs out. With preset timers, you can start getting things done.
Considering giving the 25 minute timer a shot? Let’s get you started!
Here's the list for you to use the 25 minute timer technique:
1. List your tasks for the day and order them according to their priority level.
2. Combine smaller tasks into groups, taking roughly 25 minutes. Likewise, you can distribute longer tasks into a series of consecutive intervals.
3. Place each task in one or more of the 25 minute segments, with the most important tasks in the first segments.
4. Set your timer to 25 minutes and begin working on your first task.
5. When the 25 minutes is up, lean back and rest for 5-10 minutes
6. If you get interrupted before completing four 25 minute segments, go back to the second step and try to get to four completed intervals.
7. You did it! The four intervals are complete, and now you can rest for a more extended period. Take around half an hour off to re-energize your mind.
8. Don’t forget to review your work! The best part of this technique is to see how much you accomplish in one day by successfully managing time!
This is only one of the ways you can incorporate the 25 minute timer technique into your work plan, but did you know there are tons more ways you can use this technique to fit your particular work environment or style of working?
Set Timer For 25 Minutes and Experiment With Your Intervals!
Depending on the nature of your work, different work and rest durations may be more practical, so feel free to experiment with varying ratios of time. For example, rather than following the 25:5 minute ratio, maybe you’ll find that 20:4 or 5:1 minute ratios work better for you.
What’s more, if you decide to give our time tracker a shot (did we mention it’s completely free?), you can even get data-driven feedback to help you decide on which ratio works best for you.
At BeforeSunset, we particularly like the traditional 25 minutes followed by 5 minute breaks and use this technique regularly. We find that it’s superbly beneficial and even creates fun competitive games for us. In addition, as we talked about in Benefits of Time Tracking in Remote Work, happy employees and a warm work atmosphere can stimulate massive boosts in productivity.
What happens if my 25 minute interval is interrupted?
(Sudden meetings, mode changes, noisy classrooms etc.)
Interruptions are commonplace when working in dedicated time periods. The dynamism of the workplace rarely leaves room for uninterrupted work. That’s why a lot of people trying this method for the first time complain about how frustrating it can be to try to keep your head down and focus on your work amid the wave of distractions the workplace throws at you.
When first starting out with the 25-minute timer technique, you might find yourself remembering another important task that you forgot to add or the one email you forgot to reply to. When that’s the case, assess whether you can stick it out and finish your interval, and shift your focus to the other tasks later.
If yes, then go ahead and cross the finish line, but if the task you just remembered simply cannot be delayed, then don’t fret. Just cancel your current interval and start it again later. And if the time you spent thus far seems wasted, remember, it’s always good to go over your work another time. You just might spot or think of something you never did before!
Advantages & Disadvantages of the 25 minute timer technique:
What makes it so good:
- Readily Available: You only need a time tracker to begin and you have it. Just scroll up to see the easiest 25 minute timer.
- Focus Retention: It wires your brain to avoid unnecessary distractions until the interval is complete. This way you won't get distracted and get your tasks done faster.
- More organized: Rather than jumping into the unknown, you know exactly what you’ll be targeting in each interval. Some people have trouble focusing on one task at a time which makes their work more complicated than it should be. To avoid that all you have to do is to set a timer for 25 minutes.
- Motivating: One successful interval will encourage you to strive for many more. Seeing yourself succeed will motivate you to do great things.
- Sustainable: Regular breaks mean you won’t exhaust yourself. Many people forget to take breaks when working which can lead to burnout. The 25 minute timer reminds you that your body needs some time off.
Why 25 minutes timer technique might not be for you:
- Time constraints: If your workday is too unpredictable, it may be hard to dedicate undivided attention to each interval. Each person works differently so a technique that works for everyone is not possible. Even If it is a well-known technique such as Pomodoro.
-It is hard to return after you take a break from it: 25 minute timer is a great technique but it has one flaw. Once you stop doing it and want to start again it is hard to return to that productive zone.
There are ways to make 25 timer technique even easier and more effective. The first tip is to get away from the place you work when taking a break. This way your brain becomes aware that you are taking a break also your workstation becomes a place solely for work. It results in getting distracted less when working. The second tip is to use your break time efficiently. Don't stare at your phone screen for 5 minutes and do something you need to do like use the bathroom, drink water and make a cup of coffee. Also, remember that 25 timer is just a guideline, you can work 30 minutes If you see fit, or If 5 minute break is not enough for you make it a 10 minute break. The important thing is for you to stay motivated.
That’s a Wrap!
At BeforeSunset, we know how demanding it can be to finish all your tasks in time. And while the 25-minute timer is a solid technique to use, this doesn’t mean that it’ll be the one for every hourly worker. So, if the 25-minute timer is not the one for you, don’t worry. We got you covered!
Head over to our blog to get a much deeper insight on how time tracking can do wonders for you so that you can finish your workday before sunset!